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Committee News The Next Committee Meeting is on Thursday 3rd December at 6.30pm at our base, 85 Cessnock Road Weston President - Robyn Blackwell Vice President - Lea-Anne Redgove Secretary - Wendy Moy Treasurer- Tash Kelso Ordinary Members/Venue Reps - Sandy Thomas, Nickie Hamilton, Sally Tudor, Sharon Hill The Management Committee of The Lower Hunter Children's Activity Van meets regularly during school terms. All parents are invited along to the meetings, this is where you can have your say on how Pre-school is run. Don't forget to pick up your key tag or card from Pre-school and show it everytime you shop at any Ritchie's IGA. A portion of what you spend will be donated back to the Pre-school.
Minutes From The Previous Meeting Lower Hunter Activity Van Minutes 24 August 2009 Meeting opened at 11.10 Chair: Robyn Blackwell Present: Sandy Thomas, Sally TudorPhil Martinelli, Wendy Moy, Tash Kelso Apologies: Sharon Hill, Lea-Anne Redgrove, Nickie Hamilton Rosalie Lawrence, Minutes from previous meeting: Moved by Sally Tudor, seconded by Tash Kelso, that the minutes of the previous meeting be accepted as an accurate record of the meeting. Passed. Treasurers Report: Attached Correspondence in and out: Presented to the meeting. Staff reports: from Phil –Attached Presidents Report: - Attached. RB sent out via email to committee members for viewing and consideration prior to each meeting. LHCAV BLOOD SPILL POLICY – amended and accepted LHCAV policy INFORMATION SHEET – amended and accepted LHCAV policy DOCS – amended and accepted LHCAV policies ATTENDANCE RECORD – amended yet to be accepted LHCAV policy BODY FLUID SPILLS POLICY – amended and accepted Discussion about the services eligibility or otherwise for the Deductable Gift Register from the ATO. Action required to determine status. Possibly Liz has made some previous enquiries? Liz says no. Discussion regarding telephone call between Phil and DOCS about the request of a letter to have the Service’s licence varied MOTION: Further discussion and decision regarding letter to be deferred until next meeting. Moved: Robyn Blackwell Seconded: Sandy Thomas MOTION: Service to pay for reasonable travel expenses to the Moved: Robyn Blackwell Seconded: Tash Kelso A number of Committee members still have not handed in their Working with Children Forms. These are to be completed and handed in as a matter of priority. (Wendy Moy, Sandy Thomas, Tash Kelso, Nickie Hamilton) General Business: Discussion regarding the amount of overdue fees and what was being done to recover those. $700 recovered and $280 left. RB to follow up. Fundraising: September - Fathers Day Raffle October - Halloween Disco November - Cookbook – may be next year depending on costs. Action items to be done by next meeting: Sally T and Sandy T to provide costing etc of the cookbook RB to send letter begging for payment. Wm, Sandy T, TK, NH to hand in their working with Children Forms RB to send at least five (5) policies for review prior to the next meeting. WM to make enquiries with Cubby Club at Cessnock re: model of operation, Fees etc. RB to speak to Sarah regarding Green Hills ST to investigate farm safe hosts. Next Meeting: Tuesday, 29th August 2009 at 10.00am at the Base Weston Minutes: These minutes were taken by Sandy Thomas and circulated within 72 hours of the meeting’s conclusion. 24th August 2009 – Treasurer’s Report. Total income Jan-June 2009 $77365 Budget income Jan –June 2009 $68954 Last Year Jan-June 2008 $61,105 Total Expense Jan-June 2009 $91596 (+10,000 Payroll liability) 101,596 Budget expense Jan-June 2009 $120,184 Last Year Jan-June 2008 $76,838 Note: Balance Sheet, Current Cash Assets $95,000 versus Liabilities $65,500. Director’s Report Thank you all for being here once again. Parent involvement with this service is vital and your being here today indicates to me your dedication. This year is definitely rocketing by. We are crunching the numbers now at all venues. Venues
Numbers are as follows Gresford Monday – 1enrolments Friday – 10 with 12 children to start in 2010 Mulbring Tuesday – 9 Wollombi Wednesday – 1enrolments Thursday – 13 Lochinvar Wednesday – 14 Thursday – – with 25 children to start in 2010 At Mulbring we changed the set up of the preschool to ensure greater safety for the children. Their locker area is down the opposite end of the hall to where the front door is. This door opens onto the street and it has been concerning us. At Wollombi a bit more permanent fencing and gate has been erected around our yard by the school. The school are also putting up a soap dispenser and paper towel dispenser in our preschool toilet. We are helping the school with their composting, by taking our food scraps up to the schools compost bin at the end of the preschool day. A few weeks ago, Wollombi school were hosting a meeting of small school principals. This group came down to the school residence to look around. During this visit, they popped their heads into our preschool room and had a brief talk about what we do, and where we go during this visit, we had the opportunity to meet the principal from School Starters Many parents are facing that ongoing dilemma of whether their child is ready for school. Staff have been discussing with parents the pros and cons of this enormous decision. Feedback from all schools reinforces our message to parents to not start a child unless they are already 5 years old. There is loads of information supporting this decision and we will provide parents with as much information so they can make an informed decision. Christmas Catalogues
Educational Experience has offered us a $50 gift voucher if we only distribute their Christmas catalogues. We usually distribute DOCS or 4 catalogues from different suppliers. I ask committee for their opinion.
Fundraisers
Thank you all for supporting the Father’s Day raffle. All tickets need to be in by Friday 28th August and the raffle will be drawn on Monday 31st August at Gresford. Prizes will then be distributed during that week.
A parent at one of the venues has suggested that the service run a pie drive through Thompson’s Pies. Paula organised them to fax through some information for the committee to consider. Service Future
DoCS will have a big say in whether we can financially continue at these venues. We need to build our numbers and I welcome your feedback and advice for strategies. Road signs are used, vehicles are sign written and local school newsletters are accessed. Our website also lists the venues we attend and contact details for new enrolments. Eyesight Screening We are distributing forms for parents to complete to have their child’s eyesight tested. It is available to all children aged 4 and is highly recommended. Hunter New England Health is the body involved in providing this service (Alison Boehme 65385071) Advertising A Lochinvar parent, Mrs Taylor has suggested some options for advertising our service fundraisers, such as the Greta and Branxton vineyards newsletter. Pre-school Photographer We have had some feedback this year on the cost of Pre-school photos. Parents are commenting at the expense of the photos. I must say that I agree that it does seem expensive this year. I am very sorry for this and apologise that this was the only photographer that we could find who would come out and visit all our different venues. If anyone has any other contacts or suggestions of other photographers available for next year, please let staff know ASAP so we can start researching for next year. Staff Staff had a meeting on Wednesday 19th August. We discussed the mobile meet, and travelling there. Leanne has offered to drive her car there. We are asking committee if they are willing to cover the cost of the fuel (on the starcards), for staff to get there. We also talked about the future low numbers for Mulbring for next year. We are wanting to prepare a flyer about taking enrolments for next year, but including a cut off date for enrolments, to be able to justify the future of the service in the area that we visit. Can committee please decide on a date so we can get flyers out to local schools? General To gather information for next year, we are putting out a sheet for the following weeks to find out what this years families are doing next year. This gives us a starting point for future enrolments. President’s report: 24 August 2009 I have drafted and sent a letter to DOCS seeking a review of our one off funding increase of $98. (see correspondence out) I have discussed debt collection with Liz and agreed I will draft a letter to be signed by the Treasurer to be sent to outstanding accounts – I will not be told their name to protect privacy. I have organised a $300 donation to run the Farm Safety Show at Laguna Hall on September 21. This has been provided by John Sharpe of Sharpes Tractor Centre in I am working on researching a proposal to put to the |
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